"TL sro" / "TL": TradeLicense.cz sro, IC 03990346, or one of its associated service providers.
"Client": The person or company that orders / pays for Trade License services
"Pricelist": the complete pricelist on http://tradelicense.cz/pricelist_trade_license.html
Invoice, Proof of payment
You will receive an invoice / proof of payment for our services. When paying in cash, we will issue a receipt (which is a valid tax document).
Our services are tax deductable expenses and can be put in the accounting.
Invoicing in CZK or EUR
Listed prices are without 21% VAT. TradeLicense.cz sro is not VAT-registered.
There are payment options with VAT as well (example: Invoices to VAT-registered Businesses in CZ or abroad). This needs to be indicated by the Client in advance.
Prices listed in EURO on the pricelist are based on an exchange rate of 25 CZK / EUR, and only an indication. When issuing an invoice, TL sro will use the then current CNB exchange rate + 3.5% conversion charges.
Payment can be in cash, by (international IBAN / SEPA) bank transfer, Paypal or Credit Card payment.
Payment is in full, in advance. TL sro does not accept payment in parts.
For some services (for example, but not limited to, one-off Accounting / Administration / Visa Tasks, Trade License Registration or once-a-year Income Tax Returns), TL sro issues a Deposit Invoice, in particular for new clients, clients that do not take our monthly / quarterly accounting services or clients not / no longer based in Czech Republic.
By paying it, the client acknowledges that there can be a Final Invoice in case there will be extra / additional work / hours in addition to what was indicated in the pricelist / agreed at time of the Deposit payment. In case there will be no extra / additional work / hours, the Deposit Invoice will cover all of the agreed services.
We do not start our services before receiving the Deposit.
Once started, we do not refund paid deposit for services if the client decides that he does not need the services / cancels the process. If during the processing TL sro determines that some services ordered by the client are not necessary or superfluous, then TL sro will inform the client and discuss which services are relevant and the possibilties of a partial refund.
Unless a fixed / other sum has been agreed in writing / by email with the client before starting the job, the total costs for the services are calculated according to this pricelist.
Poor Payment behaviour, Reminders
Due date is 7 days after the issue date.
By Czech law, we are entitled to charge a penalty interest per day + reminder costs after the Due date has passed.
is sent 7 days after the Due date.
Reminder is sent 14 days after the Due date, and 250 CZK + 14 days of interest will be charged.
a Final Reminder is send 21 days after the Due date, 2* 250 CZK is charged + 21 days of interest.
Further refusal / inability to pay may lead to debt collection by an external party.
All related costs will be invoiced to the client, including penalty interest calculated from the Due date on the original invoice.
Services are halted if one or more invoices are in the Final Reminder stage.
Re-enabling services is possible after all open invoices (not only the overdue one), penalty interests and related costs have been paid in full. In extreme cases, such as recurring poor payment behaviour may lead to TL sro charging for services in advance, or terminating services altogether.
In case the client is unable to pay (in time) we recommend to contact us as soon as possible. We are willing to waive (part of) the penalty interest and/or extend the due date if the client communicates / cooperates. Refusal to communicate, including ignoring Reminders, will always make things worse. Fair play pays off.
Questions / Disputes
In case the client feels that invoicing has been incorrect or he did not receive the correct (amount of / level of) services, we ask to respond as soon as possible.
Czech authorities may be extremely difficult to deal with; things may take (much) longer than expected and additional documents may be required.
We do not claim to be perfect; it is possible that we did make a mistake somewhere. However more often than not, the problem is somewhere else.
So do not hesitate to contact us (preferably by email).
Many questions / assumptions can be clarified by simply contacting us and listen to what we have to say - before the situation escalates into a dispute. Being rude or refusal to pay our invoice without any notice / communication because of (assumed) incorrectness of our services and/or invoice is not a solution.
We strive to solve any issue quickly and in a satisfactory way for both client and TL sro.
By paying the (deposit) invoice, the client acknowledges he agrees with the TL sro Pricing and Payment policy.
Prices may change without prior notice. Individual offers may differ from this pricelist.
This Pricing & Payment policy is subject to Czech legislation.
In case a price indication on the website(s) differs from the pricelist, the pricelist or price calculated by the order form is leading. No rights can be derived from any of the information on the website(s).
"TL sro" : TradeLicense.cz sro, IC 03990346, or one of its associated service providers (Alexio.cz sro, ing. R.A v/d Munt, H. v/d Munt).
Data & Confidentiality & Consent & GDPR:
Data sent to us in any form is personal and confidential and will be treated as such. We do not forward / share your contact info / data to third parties. Email addresses will be added to our mailing list, occasionally we send out newsletters with accounting / business related information. An unsubscribe button is always present.
By interacting with us in any shape or form, the (potential) client gives us consent for using his/her personal and/or business data for the purpose of consultancy, accounting, tax processing, newsletters.
Addition because of GDPR: if you do not wish to be on the mailing list and/or do not give us consent to use your data as has been common for decades in the accounting / consultancy business, we're very sorry - we can not take you as a client, because it makes our work impossible.
Document Retention Policy
At all times, the client has to take care of proper document archiving. This is his/her responsibility. TL sro keeps electronic copies in cloud-based solutions (Google Drive and alike) and paper copies in it's premises for accounting purposes. However, by doing so, the liability does not transfer to TL sro and stays with the client.
After the cooperation with TL sro ends, it is the client's responsibility to collect the books / data within 1 month of ending the cooperation / filing of the last tax return. After this 1 month, TL sro will archive for a maximum of 12 months whatever documents are available at a rate of 200 CZK/month per document binder / 1 Gb data unless it receives explicit instructions indicated on the handover protocol / in writing / by email by the client that data is to be discarded immediately. After those 12 months, TL sro has the right to discard data on it's servers / cloud solutions / (paper) archive without prior notice to the client. The archiving fee does not apply to documents / data required for regular monthly / quarterly accounting services of the running year, however the client will be asked to pick up documents / save data of the previous years.
Accounting output (such as tax returns, (de)registration forms, Accounting Software internal database file) shall be handed over / made available to the customer after all outstanding bills, including the fees for archiving, have been paid in full and the hand-over protocol has been signed.